Promotion of access to information – PAIA

 

Louistef (Pty) LTD t/a Intertoy Toyota

 

MANUAL

In terms of

The Promotion of Access to Information Act

 

2/2000

(the “ACT”)

 

 

December 2016

 

 

INDEX

 

  1. Introduction to LOUISTEF (PTY) LTD T/A INTERTOY TOYOTA

 

  1. Contact Details

- 

  1. The ACT

-

  1. Applicable Legislation

 

  1. Access To Records and Availability

 

  1. Form of Request

 

  1. Prescribed Fees

  1. INTRODUCTION

 

LOUISTEF (PTY) LTD T/A INTERTOY conducts business as a Toyota Dealership, selling new and used vehicles, parts, and a workshop.

We are an authorized Financial Service Provider in terms of the Financial Advisory & Intermediary Service Act. Our FSP License number is FSP 19983.

 

  1. COMPANY CONTACT DETAILS

Persons designated/duly authorised persons:

LOUISTEF (PTY) LTD T/A INTERTOY

TOYOTA

Dealer Principal

Elmarie Grobler

Postal Address

1718 Brits 0250

Street Address

Cnr  Florence and De Boer Street Brits

Telephone Number

012 252 3231

Fax Number

012 252 0031

E-mail

elmarie@intertoy.co.za

 

3.THE ACT

3.1 The ACT grants a requester access to records of the private body, if the

record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.  
         

3.2   Requests in terms of the ACT shall be made in accordance with the

         prescribed procedures, at rates provided. The forms and tariffs are dealt

         with in paragraphs 6 and 7.

3.3 Requesters are referred to the Guide to be compiled by the South African

       Human Rights Commission, which will contain information for the purposes

       of exercising Constitutional Rights. The contact details of the Commission

       are:

 

       Postal Address:               Private Bag 2700, Houghton, 2041

       Telephone Number:      +27-11-877 3600           

       Fax Number:                  +27-11-403 0625

 

  1. APPLICABLE LEGISLATION

           REF

                                        Act

 

 

No 98 of 1978

Copyright Act

No 55 of 1998

Employment Equity Act

No 95 of 1967

Income Tax Act

No 66 of 1995

Labour Relations Act

No 89 of 1991

Value Added Tax Act

No 37 of 2002

Financial Advisory and Intermediary Service Act

No 75 of 1997

Basic Conditions of Employment Act

No 53 of 1998

Short Term Insurance Act

No 25 of 2002

Electronic Communications and Transactions Act

No 2 of   2000

Promotion of Access of Information Act

No 30 of 1996

Unemployment Insurance Act

No 38 of 2001

Financial Intelligence Centre Act

No 58 of 1998

Long Term Insurance Act

 

 

  1. ACCESS TO RECORDS AND AVAILABILTY

The head of LOUISTEF (PTY) LTD T/A INTERTOY TOYOTA -Elmarie Booysen

  • must, during office hours and upon request, make available for public inspection a copy of the manual;
  • may not charge a fee for public inspection referred to in paragraph (a); and
  • may, in respect of a copy of manual or part therefore made available in a manner other than that contemplated in paragraph (a), charge the fee prescribed in Item 1 of Part lll of Annexure A and the actual postage if a copy must be posted.”.

 

Records

PUBLIC AFFAIRS

  • Public Product Information
  • Public Corporate Records
  • Media Releases

COMPANIES ACT RECORDS

  1. Documents of incorporation
  2. Memorandum and Articles of Association
  3. Records relating to the appointment of members and officers
  4. Member Register and other statutory register

FINANCIAL RECORD

  1. Annual Financial Statements
  2. Tax Returns
  3. Accounting Records
  4. Banking Records
  5. Bank Statements
  6. Paid Cheques
  7. Electronic banking records
  8. Asset Register
  9. Rental Agreements
  • Invoices

 INCOME TAX RECORDS

  1. PAYE Records
  2. Documents issued to employees for income tax purposes
  3. Records of payments made to SARS on behalf of employees
  4. All other statutory compliances:
  • UIF

 

PERSONNEL DOCUMENTS AND RECORDS

  1. Employment contracts
  2. Employment Equity Plan (if applicable)
  3. Pension Fund Records
  4. Disciplinary records
  5. Salary records
  6. SETA records
  7. Disciplinary code
  8. Leave records
  9. Training records
  • Training manuals

 

MARKETING

  1. Market Information
  2. Public Customer Information:
  3. Product Brochures
  4. Owner Manuals
  5. Field Records
  6. Performance Records
  7. Product Sales Records
  8. Marketing Strategies
  9. Customer Database

 

SUBJECTS ON WHICH RECORDS ARE KEPT-

 

Clients / Policyholders/Service Providers and Product Suppliers of LOUISTEF (PTY)LTD T/A INTERTOY TOYOTA

 

PRODUCTS AND SERVICES:

 

Sale of new and used vehicles as well as Toyota Parts and Toyota workshop. The business provides limited scope financial services, insurance and financial advice in line with its core business     

 

  1. FORM OF REQUEST

            

The requester must complete Form C and submit this form together with a request fee, to the head of the private body.

 

The form must be submitted to the head of the private body at his/her address, fax number, or electronic mail address.

 

The form must: provide sufficient particulars to enable the head of the private body to identify the record/s requested and to identify the requester:

  • Indicate which form of access is required,
  • Specify a postal address or fax number of the requester in the Republic,
  • Identify the right that the requested is seeking to exercise or protect,
  • And provide an explanation of why the requested record is required for the exercise or protection of the right,
  • If in addition to a written reply, the requester wishes to be informed of the decision on the request in any other manner, to state that manner and the necessary particulars to be informed in the other manner,
  • If the request is made on behalf of another person, to submit proof of the capacity in which the requester is making the request, to the reasonable satisfaction of the head of the private body.

 

  1. PRESCRIBED FEES

 

The following applies to requests (other than personal requests):                        

            

7.1 A requester is required to pay the prescribed fees (R50.00) before     request will be processed;

7.2 If the preparation of the record requested requires more than the        prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted);                                                                        

7.3 A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit;

 

7.4 Records may be withheld until the fees have been paid.

 

7.5 The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za, or the website of THE DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT (under regulation) at http:www.doj.gov.za                                                       

   

Contact Us:

Tel : (012) 252 3231   

Fax : (012) 252 0031  

Email: info@intertoy.co.za 

Visit Us:

Cnr De Boer and Florence street,

Brits, 

0250

Po Box:

1718,

Brits

0250